#Wedding project priority matrix how to#

Additional project management communication resources Use this walkthrough as a guide to get that process started. Any internal communications processes will be greatly improved by putting this in place. The communications matrix is great for any department, not just marketing. The frequency, of course, would be based on how often the newsletter goes out. Special offer emails that impact sales goals may need a higher level of approval, maybe from someone like the VP of Sales. The newsletter itself is the deliverable, so it’s more important here to know who has the final sign-off each month. That’s completely up to you and will depend on what other factors are at play in your project.įor a tactical project like a monthly newsletter, you’ll want to change the “deliverable” column to an “approval” column. You might want to add categories like deliverables, budget, deadlines, or project contributors. Owner: Who is in charge of moving this part of the project along? Is it the project manager, project sponsor, or a stakeholder?ĭeliverable: What tangible item will be the end result of that particular part of your project? Possibilities include an agenda, a slide deck, a project schedule, and a status report. Medium: Is the communication going out via email, conference call, or an in-person meeting?įrequency: Is this happening daily, weekly, or monthly? Or is it just a one-off?Īudience: Who is this going to, or who needs to be present? Now’s not the time to prove you’re the next Shakespeare. Purpose: What’s the purpose of the meeting or the report? Be as succinct as possible. Let’s look at some suggestions for how you might want to categorize information in your matrix.Ĭommunication: This would be things like meetings, status reports, project newsletters, etc. Then, all you need to do is input your relevant information into the spreadsheet. It’s really just a matter of determining what the important aspects of your project are and how you want to break it down. If you can open Microsoft Excel or Google Sheets, then you can easily make a communication matrix.

#Wedding project priority matrix how to#

How to use a communication matrix for your projects If approvals are still lagging behind, you can be sure it’s for reasons on the approver’s end-not because of the communications matrix. Stakeholders and leaders have all the information they need at all times, so decision-making is much smoother, more efficient, and faster.

That’s what happens when communication channels open! That means more time correcting problems and less time trying to figure who to talk to or what the status of a project is. When team members can quickly identify who is doing what, they can get right to fixing an issue. As a result, it’s much easier for team members in different departments to communicate and work together. When all elements of a project are laid out right there in a matrix document, everyone is plugged in and knows what’s going on.

Improved communication across departments.

Why do you need a communication matrix? Here are just a few benefits: It details things like project owners, deadlines, project status, objectives, and so on.

It’s simple: A communication matrix is just an easy way to keep key players in the loop.